1. Maintaining Your Privacy
Tempus Payroll Limited ("The Supplier", "Us", "Our", "Our Team", and "We") operate products and services (Tempus Payroll, Tempus Professional Services, Tempus Managed Hardware). We have created this Privacy Policy to demonstrate our commitment to maintaining the privacy and accuracy of your personal information. We take all reasonable precautions to ensure the personal information we collect, use, and disclose is accurate and current. However; the accuracy of that information depends significantly on the information you provide (and updates to that information). This Policy is publicly available on our website (payrollbytempus.com). You may request a copy in another form by writing to us through the contact options provided at www.payrollbytempus.com/contact-us
This Privacy Policy is issued in respect of individuals about whom we hold personal information (you or your) and sets out the way we manage your personal information, including:
- the kinds of personal information that the we collect and hold;
- how we collect and hold personal information;
- the purposes for which we hold, use and disclose personal information;
- how you can access personal information we hold about you and seek correction of such information;
- how you can complain about a breach of applicable privacy principles (or any related code of practice that binds us) and how we will deal with such a complaint; and
- the circumstances (if any) under which we might disclose your personal information to overseas recipients.
2. Collecting Personal Information
If you, your employer or your principal uses our products and services, then through such use we may collect:
- your name, title, address, age, gender, date of birth, emergency name, address and contact details such as email, landline and mobile phone numbers;
- your employment details including start date, probation periods, employment status and type;
- your payroll details including employing entity, home site, export code, pay rule set and pay group, and base hourly rate;
- your payroll-related financial details (if supplied and linked to your payroll details) including IRD number, banking details;
- your last login;
- Tempus Payroll Web App information including availability, historical shift patterns, messages sent using the Software and online status; and
- business information including site locations, business areas and groups, roles, staff count, site count, pay rules/conditions, business processes, staff names, roles and positions and IT information and locations.
The above information is integral to the purpose of our products and services, as we must identify you to provide valid services. If you do not provide us with the information directly (e.g. it is supplied by your employer or principal), you consent to us collecting, using, holding and disclosing such information in accordance with the Policy and for the purposes of offering and providing automated or semi-automated Tempus Payroll products and services.
We may also collect aggregated, non-personal statistical information on our website visitors such as:
- your server's address;
- your top level domain name;
- the date and time of your visit to the site;
- the pages you accessed and the documents downloaded;
- the duration of your visit to the site;
- the previous site you have visited; and
- the type of web browser you are using.
3. Unsolicited or Sensitive Personal Information
Although we do not seek personal information other than the kinds we have outlined, sometimes, you may voluntarily disclose other information to us in the course of your dealings with us or with our representatives in letters, emails, faxes, phone calls, social media and other online postings or from our online 'contact us' options. If this information comprises or contains one or both of unsolicited personal information or sensitive personal information, and such information would not normally be disclosed through the use of our products and services, then you consent to us holding and using that information for the purpose you supplied it (e.g. to resolve a complaint) and afterwards we will either destroy or, where appropriate, de-identify that information as soon as practicable.
4. Cookies
Cookies are small pieces of information sent to your browser to authenticate, track, and maintain specific information about your interactions with a site. We use cookies to remember who you are when you log-in, to track your browsing patterns and to customise and improve our products and services. We may also use cookies for anonymous profiling purposes to tailor advertising to your preferences. You may opt-out of this anonymous profiling by contacting us. You can instruct your browser to refuse cookies, although this may prevent access to or limit some of the services contained on our websites or in products and services we provide.
5. Using Our Products and Services
By registering to use our products and services, you consent for us and/or your employer/principal to collect, retain and transmit your personal information in accordance with this Privacy Policy, as it is amended from time to time. (Specific to Tempus Payroll) your employer/principal may ask you to create an online login account to use and access the Tempus Payroll software. All information provided when registering for a user account including name, address, date of birth, email address, telephone number or other details may be viewed, modified or deleted at any time by contacting us or by accessing the "My Account" section of Tempus Payroll.
6. Using Personal Information
We do not use or disclose your personal information for a purpose other than that for which it was collected, unless such use or disclosure would be reasonably expected or you give us your consent. Unless you contact us to indicate otherwise, you consent to your personal information being used to:
- establish a user account;
- contact you for any purpose related to your account or your use of our products and services;
- verify your identity;
- market products, services and special offers to you or your employer or principal;
- assist you to subscribe to any newsletter or other promotions we offer or may in the future offer and to manage and administer those services;
- make changes to your profile;
- allow your employer or principal to utilise our products and services in relation to your employment;
- respond to any queries or feedback you may have;
- inform you of ways the products or services provided to you could be improved;
- research and develop our products and services;
- maintain and develop our business systems;
- gain a better understanding of your requirements; and
- conduct appropriate checks for credit-worthiness, anti-money laundering, or fraud.
7. Selling or Transferring Your Personal Information
Unless otherwise agreed, we will not sell your personal information to third parties. We may, however, disclose your aggregated data to our trusted platform partners. We reserve the right to transfer your personal information in the event of a transfer of ownership of Tempus Payroll Limited (or a subsidiary), such as an acquisition by or merger with another company. In such an event, we will notify you before your personal information is transferred and becomes subject to a different privacy policy. We will notify you when your personal information may be provided to third parties in ways other than explained above, and you will have the option to prevent such information sharing.
8. Disclosing Personal Information
We may use third-party advertising companies (such as Google Marketing Platform and/or Zoho Marketing) to serve ads on our products and services and/or website/s. These companies may be based overseas (e.g. United States) and may use information collected via Cookies or non-personal statistical information (not personal or sensitive information) about your visits to our website/s and/or products and services; to measure advertising effectiveness and to provide advertisements about products and services of interest to you. As the information provided to these third parties is not personal information, these parties may not have to abide by the Privacy Act 2020.
9. Disclosure to Overseas Recipients
We will not disclose your personal information to overseas recipients unless it is technically necessary for us to provide our products and services (e.g. if we adopt a cloud computing platform) or for similar operational reasons such as provision of remote backup or 'fail over' services or for help desk or technical support. If, and where we do disclose your personal information overseas, we will seek to ensure that such disclosure only occurs subject to industry standard safeguards for confidentiality, security and privacy.
10. Links to Third Party Sites
Our products and services may contain links to third party sites. We do not disclose personal information to these third parties and these linked sites are not under our control. We are not responsible for the privacy practices of those sites and do not know whether cookies or other tracking devices are used on linked sites. We recommend that you review the privacy policies of each site you visit before disclosing your personal information.
11. Securing Your Personal Information
Your personal information held by Us is stored on secure servers located in Australia, New Zealand, the United States, the EU, East Asia and Southeast Asia. These environments (or our vendor's environments) are protected in a controlled environment and which are reasonably safe from misuse, interference, loss and unauthorised access, modification or disclosure. You should be aware however that due to the open nature of the Internet, information exchanged via the Internet may be accessed and used by people other than those for whom the data is intended. If you provide or send us any personal information, it is sent at your own risk. Although we endeavour to keep your personal information secure, We will not be held responsible for any unauthorised access and use of your personal information. To help us keep your personal information secure, you should at all times keep your any password, user-name and account details used for our products and services confidential. If you become aware of unauthorised usage of your password, user-name or account you must contact us immediately.
12. Access to Personal Information
If you request access to your personal information, we will respond within a reasonable period and provide you with the information in the manner you request if it is reasonable and practicable to do so. Please note that we are not obliged to give you access as requested in some circumstances, including where the request is frivolous or vexatious, the request would have an unreasonable impact on the privacy of others or the request is denied in compliance with applicable law (or under a court or tribunal order). We will not charge you for making a request for access to your personal information. If the estimated cost to us to provide you with the information exceeds $20NZD, we reserve the right to charge you on a cost recovery basis for providing access to your personal information. If we refuse to provide access to your personal information, we will issue a written notice that sets out the reasons for our refusal, the mechanisms to complain about our refusal and any other matters prescribed by applicable law. In relevant circumstances, we will consider providing an alternative means of access to your personal information to the refused means of access.
13. Correction of Personal Information
The accuracy of personal information entered into our products and services is the responsibility of the user. We will take reasonable steps to correct your personal information to ensure that, having regard to the purpose(s) for which it is held, such information is accurate, up-to-date, complete, relevant and not misleading if we are satisfied that the information does not meet those thresholds. We may also correct your personal information upon request from you. If you make such a request, we will respond within a reasonable period. If we correct your personal information and you request us to notify third parties to whom we have disclosed such information, we will take reasonable steps (if any) to give that notification unless it is impracticable or unlawful to do so. We may refuse your request to correct your personal information if it is not reasonable in the circumstances (e.g. the correction you request us to make is inaccurate).
If we refuse your request to correct your personal information, we will issue a written notice that sets out the reasons for our refusal, the mechanisms to complain about our refusal and any other matters prescribed by applicable law. If we refuse your request to correct your personal information, and your request to associate with your personal information a statement that the information is inaccurate, incomplete, irrelevant or misleading, we will take reasonable steps to associate the statement in a way that is apparent to users of the information. If you make such a request, we will respond within a reasonable period. We will not charge you for making a request for correction to your personal information, for correcting your personal information or associating a statement with your personal information that is inaccurate, irrelevant or misleading.
14. Processing Information with Google Gemini's API
When you use our Services, we may process your requests, messages, or other content by utilizing the Google Gemini API. By using our Services, you agree to have your information processed by Google's Gemini API. The Google Gemini API is developed and maintained by Google LLC, and any information you provide when using our Services may be transferred and processed by Google for the purposes of providing the Gemini API functionality.
